Data. The data you provide on the EXEX registration forms will be used based on your consent in good faith to inform you about the event you are registering and future conferences relevant to your speciality and which Confent OÜ organises, also to keep you up to date with the event (emails with updates). In the process of preparing the event we usually ask from the target group which topics and speakers would interest them the most – this is to guarantee the most relevant content on the event. We usually send emails regarding the registration opening and program updates. We send updates only when we have something new to tell you – rest of the year, we are very modest and do not send a letter without a reason.
Please be advised that the data you provide is essential for us to enable your participation in the event. Additionally, as a part of our service, we will also send you two emails: 1) a final participation letter to inform you about the practical information (e.g venue address, timings, parking, virtual platform info etc); 2) an after-event letter to provide you a reference to the created media (e.g. photo gallery, videos, presentations).
- Your name, surname and organisation name will be used on the name tag that you will recieve at the event.
- Your contact number is important in case we need to get in touch with you to give you relevant and urgent information (e.g in the event of force majeure), we also sometimes call if interested parties who have visited the event previously have not registered to upcoming event.
- Your data and organisation address are needed for billing if the event is with a participation fee and we also might send you the paper invitation for the next event.
- We collect attendees data on the virtual EXPO platform to understand who visited specific partner’s stand and share this information with this specific partner.
- We analyse attendees data to see how many participants and from which country attended/did not attend, also which field and occupation representatives attended. We assure you that it is not possible to identify you based on such analysis. The purpose of such analysis is to gather statistical information.
Security. The data you provide on registering will be securely held in a content management system web application database (for collection purposes) and in a collaboration spreadsheet hosted in Google service servers (for participant processing purposes) – the entity responsible for processing and preserving your data is Confent OÜ. The data will be handled only by event organising team that consists of members from Confent OÜ and members from the event partnering organisations (see below). The attendance list in the format of name, surname and organisation name, will be provided to event partners upon their request for informational purpose. Each event partners are listed at the event website.
We do not provide your phone number, email or organisation address to other third party that is not named on the list above – only exception are the rare cases when we use our trustworthy partner to contact you for the reasons mentioned in the data section.When we use mentioned service we will add the name of the third party to the list of our event partners. An agreement will be made with the partner limiting the use of the data only for this event and excluding any other purposes.
Rights. For better protection of your data, we would like to inform you of your rights regarding the data held by us. These rights include the right to request what data we have about you and rectification or erasure of your personal data; the right to restrict or object to the processing of your data; the right to transfer your data to another entity (for example to another event organiser). You have the right to withdraw your consent to process your personal data at any time. The withdrawal of your consent does not affect the lawfulness of the processing made before the withdrawal. Keep in mind, that the data you provide is essential for us to enable your participation in the event and to inform you of future events. If you decide not to share your personal data, we cannot provide these services for you.
Time limitations. After the event we would like to store your contact information to keep you informed of the events relevant to you. If you do not want to receive information about this or other relevant events organised by Confent OÜ, please tick the corresponding box in the registration form. In this case your data will be deleted from our database within four weeks after the event. If you decide that you would like to stay in our database, we will discreetly keep informing you about events that are of interest to you. In order to protect your data, after three year period we will send you an email kindly asking you to update your data and requesting your consent to keep processing/storing your data for the aforementioned purposes. If you no longer wish to receive any news form us, you can exercise your right to be forgotten (see next section).
Right to be forgotten. We assure that we keep your data securely and use only for the purposes and in the manner mentioned above. Please note that if you decide that your data should be forgotten or deleted from our database you do not recieve any more free participation invitations to conferences and forums that Confent OÜ organises. You can let us know of your decision in the field provided below. Please note that after unsubscribing from our services you will still recieve one automatic email that informs you that we have recieved your request – this is also to protect you, so you could let us now if you have not requested this yourself.
SIGN UP! You are welcome to leave your contacts to us so we could invite you to relevant conferences/forums and keep you up to date with program and other important news regarding the conference/forum. You can sign up on the form below – welcome on board! Please note that we ask your full name, contacts, organisation name and your position to send you invites to relevant events that would interest you. The invite does not obligate to participate at the event, although it is highly recommended – when you are interested in an event you can register to the conference/forum on its registration form. By signing up here you will recieve:
- an invite to participate at the relevant conference/forum;
- program update letters;
UNSUBSCRIBE. You can use this form to let us know of your wish to be forgotten and removed from the event invitees list. Before you go, please note that if you wish not to recieve any more updates of the event, you will:
- not recieve an invite to participate at the next conference/forum, this includes free invites;
- not recieve any program update letters;